Office Coordinator Land Services
Foley, MN Foley, MN Full-time Full-time $41,413 - $56,826 a year $41,413 - $56,826 a year Position Summary NOW HIRING! COME JOIN OUR TEAM! Benton County Is Actively Recruiting for and Accepting Applications to Fill (1) Full-Time Position of Office Coordinator Within Our Land Services Department.
The Intended 2023 Hiring Wage for This Position is $19.
91 Per Hour.
This Entry Level Clerical Position is the Point of Contact for the Assessor's Office.
If You Have Great Customer Service Skills, a Willingness to Learn the Essential Duties and Responsibilities of this Position, and Enjoy a Fast-Paced Fun Office Environment, APPLY TODAY! There is a REQUIRED Benton County Written Office Skills Test that needs to have been previously taken and passed with a score of 70% or higher or WILL need to be taken and passed with a score of 70% or higher as part of the screening process, in order to be considered an eligible applicant for this open position.
There will be more information and directions sent out via e-mail, regarding submitting previous passing Office Skills Test scores and testing date and times that will be made available here at Benton County for those applicants that have NOT yet taken and passed the Office Skills Test, once the job posting has closed.
Those candidates who meet the minimum qualifications should be prepared to attend.
More information will be provided at a later date via e-mail.
Written Office Skills Test Date is Tentatively Set for THURSDAY, AUGUST 24th, 2023, Starting at 1 pm.
Please watch your e-mail.
Position Summary Provide clerical and customer service support.
CLICK HERE To Be Directed to the Land Services Department Page on the Benton County Website! Here You Will Learn More About the Divisions within the Land Services Department.
Divisions such as the Assessor's Office, Recorder's Office and Planning & Zoning! Essential Duties and Responsibilities Duties and Responsibilities Essential Functions A.
Performs department clerical functions.
A.
1.
Prepares and submit various letters and reports.
A.
2.
Responsible for maintenance of files and records.
A.
3.
Manages recording and depositing funds.
A.
4.
Prepares bills to other agencies, providers, and vendors.
A.
5.
Performs data entry for various programs.
A.
6.
Proofs various reports as needed.
B.
Provides customer service in-person, by phone, and by e-mail.
B.
1.
Answers phone, provides information, takes messages, and/or forwards to appropriate staff or department.
B.
2.
Provides assistance to in-person contacts.
C.
Processes in-coming and out-going mail.
D.
Orders supplies and maintains inventory.
E.
Develops and maintains filing, retention, and retrieval systems including electronic scan data including hard files in a manner that ensures effective retention and retrieval of all documents.
Additional Functions A.
Attends trainings as needed.
B.
Performs other duties as assigned or apparent.
ADDENDUM:
OFFICE COORDINATOR - LAND SERVICES A.
Process ECRV forms from state.
B.
Enter CAMA sales and determine if homestead is needed.
C.
Maintain state compliance with sales reports.
D.
Process building permits.
E.
Scan and metafile all homestead applications and correspondence and other documents as needed.
F.
Proof all field cards from assessors for all parcels to ensure proper changes have been made.
G.
Review monthly death list and make appropriate social security maintenance changes.
H.
Process all changes from Boards of Review.
I.
Prepares applications for homestead, special agricultural, green acre, vet exclusions, Class 1B manage forest and tax exempt.
J.
Perform manual tax calculations.
K.
Coordinate and maintain yearly Local and County Board of Appeals, to include call logs, changes, and records for all jurisdictions.
L.
Maintain Beacon site photos for most current photos of properties.
M.
Maintain invoicing and department account receivables.
N.
Submit all required documents to the Minnesota Department of Revenue.
Minimum Qualifications - Training and Experience Required Qualifications Minimum Qualifications A.
High School Diploma or equivalent; and B.
Two years relevant clerical/customer service experience; OR C.
Equivalent combination of education/training/experience.
Conditions of Employment A.
Must possess a valid driver's license and be able to drive in the state of Minnesota.
B.
Must successfully complete a background check.
C.
Must complete and pass pre-employment testing.
D.
Obtain and maintain certifications and licensures.
E.
Ability to travel within your daily work assignment.
F.
Ability to travel within Minnesota, including overnight stays.
G.
Ability to work extended, evening and weekend hours as needed.
H.
Must comply with organizational and departmental policies.
I.
Performs physical/mental demands of the work environment requirements for this position.
J.
Attendance during regularly scheduled work hours, and outside regular hours, as necessary.
K.
Effective and respectful communication and interactions with other employees, supervisors, individuals from other organizations, and citizen customers.
L.
Must comply with data practices policies and standards relative to not public data.
Any access to not public data should be strictly limited to accessing the data that are necessary to fulfill the employment responsibility.
While data are being accessed, incumbent should take reasonable measures to ensure the not public data are not accessed by individuals without a work reason.
Once the work reason to access the data is reasonably finished the not public data must be properly stored according to county policies and the Minnesota Statutes.
Minimum Knowledge, Skills, Abilities, Physical Demands and Working Conditions Required Knowledge, Skills and Abilities A.
Knowledge and skill in clerical functions, Microsoft Office Suite, and computer database operation.
B.
Ability to provide optimal customer service skills.
C.
Ability to interpret a variety of instructions furnished in written or oral forms.
D.
Ability to communicate effectively, orally and in writing, and have strong positive public relations skills.
E.
Ability to establish and maintain effective working relationships with others.
F.
Ability to handle a variety of typical assignments and problems under moderate supervision within standard operating procedures.
G.
Ability to handle repetitive tasks, processes or operations requiring the selection and execution of actions based on defined procedures or straight-forward directions.
H.
Effective communication with department and other departments, outside agencies and public on specialized matters requiring detailed or technical responses/explanations.
Physical Demands & Working Conditions A.
Work is performed in an office setting.
Headaches, eyestrain, and other related occupational hazards reflect the most common potential for injury.
B.
Work is light duty and sedentary with ability to lift, carry or push up to 10 pounds.
C.
This position frequently performs work under moderate attention to detail and deadlines.
D.
This position maybe exposed to angry public.
Hours of Work A.
Monday-Friday 8 a.
m.
- 4:
30 p.
m.
Equipment Utilized A.
Office equipment, computer, and phones.
This document does not create an employment contract, implied or otherwise, other than an at will employment relationship.
The County Board, County Administrator or appropriate Elected Official retains the discretion to add duties or change the duties of this position at any time.
Benton County is an Equal Opportunity Employer.
In compliance with the Americans with Disabilities Act, the County will provide reasonable accommodation to qualified individuals and encourages both prospective and current employees to discuss potential accommodations with the employer.
.
Estimated Salary: $20 to $28 per hour based on qualifications.
The Intended 2023 Hiring Wage for This Position is $19.
91 Per Hour.
This Entry Level Clerical Position is the Point of Contact for the Assessor's Office.
If You Have Great Customer Service Skills, a Willingness to Learn the Essential Duties and Responsibilities of this Position, and Enjoy a Fast-Paced Fun Office Environment, APPLY TODAY! There is a REQUIRED Benton County Written Office Skills Test that needs to have been previously taken and passed with a score of 70% or higher or WILL need to be taken and passed with a score of 70% or higher as part of the screening process, in order to be considered an eligible applicant for this open position.
There will be more information and directions sent out via e-mail, regarding submitting previous passing Office Skills Test scores and testing date and times that will be made available here at Benton County for those applicants that have NOT yet taken and passed the Office Skills Test, once the job posting has closed.
Those candidates who meet the minimum qualifications should be prepared to attend.
More information will be provided at a later date via e-mail.
Written Office Skills Test Date is Tentatively Set for THURSDAY, AUGUST 24th, 2023, Starting at 1 pm.
Please watch your e-mail.
Position Summary Provide clerical and customer service support.
CLICK HERE To Be Directed to the Land Services Department Page on the Benton County Website! Here You Will Learn More About the Divisions within the Land Services Department.
Divisions such as the Assessor's Office, Recorder's Office and Planning & Zoning! Essential Duties and Responsibilities Duties and Responsibilities Essential Functions A.
Performs department clerical functions.
A.
1.
Prepares and submit various letters and reports.
A.
2.
Responsible for maintenance of files and records.
A.
3.
Manages recording and depositing funds.
A.
4.
Prepares bills to other agencies, providers, and vendors.
A.
5.
Performs data entry for various programs.
A.
6.
Proofs various reports as needed.
B.
Provides customer service in-person, by phone, and by e-mail.
B.
1.
Answers phone, provides information, takes messages, and/or forwards to appropriate staff or department.
B.
2.
Provides assistance to in-person contacts.
C.
Processes in-coming and out-going mail.
D.
Orders supplies and maintains inventory.
E.
Develops and maintains filing, retention, and retrieval systems including electronic scan data including hard files in a manner that ensures effective retention and retrieval of all documents.
Additional Functions A.
Attends trainings as needed.
B.
Performs other duties as assigned or apparent.
ADDENDUM:
OFFICE COORDINATOR - LAND SERVICES A.
Process ECRV forms from state.
B.
Enter CAMA sales and determine if homestead is needed.
C.
Maintain state compliance with sales reports.
D.
Process building permits.
E.
Scan and metafile all homestead applications and correspondence and other documents as needed.
F.
Proof all field cards from assessors for all parcels to ensure proper changes have been made.
G.
Review monthly death list and make appropriate social security maintenance changes.
H.
Process all changes from Boards of Review.
I.
Prepares applications for homestead, special agricultural, green acre, vet exclusions, Class 1B manage forest and tax exempt.
J.
Perform manual tax calculations.
K.
Coordinate and maintain yearly Local and County Board of Appeals, to include call logs, changes, and records for all jurisdictions.
L.
Maintain Beacon site photos for most current photos of properties.
M.
Maintain invoicing and department account receivables.
N.
Submit all required documents to the Minnesota Department of Revenue.
Minimum Qualifications - Training and Experience Required Qualifications Minimum Qualifications A.
High School Diploma or equivalent; and B.
Two years relevant clerical/customer service experience; OR C.
Equivalent combination of education/training/experience.
Conditions of Employment A.
Must possess a valid driver's license and be able to drive in the state of Minnesota.
B.
Must successfully complete a background check.
C.
Must complete and pass pre-employment testing.
D.
Obtain and maintain certifications and licensures.
E.
Ability to travel within your daily work assignment.
F.
Ability to travel within Minnesota, including overnight stays.
G.
Ability to work extended, evening and weekend hours as needed.
H.
Must comply with organizational and departmental policies.
I.
Performs physical/mental demands of the work environment requirements for this position.
J.
Attendance during regularly scheduled work hours, and outside regular hours, as necessary.
K.
Effective and respectful communication and interactions with other employees, supervisors, individuals from other organizations, and citizen customers.
L.
Must comply with data practices policies and standards relative to not public data.
Any access to not public data should be strictly limited to accessing the data that are necessary to fulfill the employment responsibility.
While data are being accessed, incumbent should take reasonable measures to ensure the not public data are not accessed by individuals without a work reason.
Once the work reason to access the data is reasonably finished the not public data must be properly stored according to county policies and the Minnesota Statutes.
Minimum Knowledge, Skills, Abilities, Physical Demands and Working Conditions Required Knowledge, Skills and Abilities A.
Knowledge and skill in clerical functions, Microsoft Office Suite, and computer database operation.
B.
Ability to provide optimal customer service skills.
C.
Ability to interpret a variety of instructions furnished in written or oral forms.
D.
Ability to communicate effectively, orally and in writing, and have strong positive public relations skills.
E.
Ability to establish and maintain effective working relationships with others.
F.
Ability to handle a variety of typical assignments and problems under moderate supervision within standard operating procedures.
G.
Ability to handle repetitive tasks, processes or operations requiring the selection and execution of actions based on defined procedures or straight-forward directions.
H.
Effective communication with department and other departments, outside agencies and public on specialized matters requiring detailed or technical responses/explanations.
Physical Demands & Working Conditions A.
Work is performed in an office setting.
Headaches, eyestrain, and other related occupational hazards reflect the most common potential for injury.
B.
Work is light duty and sedentary with ability to lift, carry or push up to 10 pounds.
C.
This position frequently performs work under moderate attention to detail and deadlines.
D.
This position maybe exposed to angry public.
Hours of Work A.
Monday-Friday 8 a.
m.
- 4:
30 p.
m.
Equipment Utilized A.
Office equipment, computer, and phones.
This document does not create an employment contract, implied or otherwise, other than an at will employment relationship.
The County Board, County Administrator or appropriate Elected Official retains the discretion to add duties or change the duties of this position at any time.
Benton County is an Equal Opportunity Employer.
In compliance with the Americans with Disabilities Act, the County will provide reasonable accommodation to qualified individuals and encourages both prospective and current employees to discuss potential accommodations with the employer.
.
Estimated Salary: $20 to $28 per hour based on qualifications.
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