Records Technician
Foley, MN Foley, MN Full-time Full-time $45,656 - $62,629 a year $45,656 - $62,629 a year 2 days ago 2 days ago 2 days ago Position Summary NOW HIRING! THE BENTON COUNTY SHERIFF'S OFFICE IS NOW ACCEPTING APPLICATIONS FOR THE POSITION OF RECORDS TECHNICIAN! There is a REQUIRED Benton County Written Office Skills Test that needs to have been previously taken and passed with a score of 70% or higher or WILL need to be taken and passed with a score of 70% or higher as part of the screening process, in order to be considered an eligible applicant for this open position.
There will be more information and directions sent out via e-mail, regarding submitting previous passing Office Skills Test scores and testing date and times that will be made available here at Benton County for those applicants that have NOT yet taken and passed the Office Skills Test, once the job posting has closed.
Those candidates who meet the minimum qualifications should be prepared to attend.
More information will be provided at a later date via e-mail.
Please watch your e-mail.
The Office Skills Testing Session Date is set for THURSDAY, JUNE 22nd at 1 pm.
Please watch your email for more information.
There will also be a REQUIRED Typing Test given to qualifying candidates.
This is in an effort to establish and measure a candidates average typing speed (WPM) and accuracy.
More information will be provided at a later date to qualifying candidates via e-mail.
IN-PERSON INTERVIEWS:
In-Person Interview Dates and Times Are TBD.
Position Summary Performs a variety of professional responsibilities supporting the directives of the Benton County Sheriff's Office in working with federal, state, and county departments/ employees and members of the public.
This position works with sensitive data and confidentiality is required.
Essential Duties and Responsibilities Duties and Responsibilities Essential Functions A.
Maintains files and records, including e-filing.
A.
1.
Responds to requests for reports.
A.
2.
Compiles, transcribes, reads, and enters data into and from the record keeping system.
A.
3.
Prepares case files for deputies, detectives, attorneys, court, and the state.
A.
4.
Prepares in-custody files.
A.
5.
Reviews and corrects suspense records and hot file validation reports.
A.
6.
Processes expungements and seals records.
A.
7.
Purges records in accordance with records retention schedule.
A.
8.
Creates, compiles, and maintains law enforcement training records.
B.
Transcribes reports, interviews, and statements.
C.
Acts as Sheriff's designee for the release of information and records in compliance with Minnesota State Statute data practices laws, policies, and procedures.
D.
Provides technical information to deputies and detectives such as criminal histories, driving records and license checks.
E.
Provides customer service in-person, by phone, mail, fax, or email responding to requests for information and records or referring to appropriate source.
F.
Processes permits to purchase/carry guns.
G.
Classifies crimes and enters into the proper system.
H.
Prepares and maintains statistical data and reports.
I.
Accepts Predatory Offender information, investigates compliance, enters into records management system and forwards to the State.
J.
Accepts and processes warrants, warrant cancellations, and bail monies.
K.
Accepts, processes, and documents a variety of fees and payments.
L.
Processes in-coming and out-going correspondence and deliveries.
M.
Processes month-end Civil Processing reporting.
M.
1.
Balancing fee and bail checkbooks/bank accounts.
M.
2.
Balancing jail, civil process, gun permit and documents monies.
M.
3.
Disperse monies to County Auditor-Treasurer.
N.
Processes Civil Process documents as necessary.
Additional Functions A.
Attends trainings as needed.
B.
Performs other duties as assigned or apparent.
Minimum Qualifications - Training and Experience Required Qualifications Minimum Qualifications A.
High School Degree or equivalent; and B.
Two years relevant work experience; OR C.
Equivalent combination of education/training/experience.
Preferred Qualifications A.
Post-high school education in clerical/administrative support.
Conditions of Employment A.
Must possess a valid driver's license and be able to drive in the state of Minnesota.
B.
Must successfully complete a background check.
This includes psychological, drug, and alcohol.
C.
Must complete and pass pre-employment testing.
D.
Obtain and maintain certifications and licensures.
E.
The ability to travel within your daily work assignment.
F.
Ability to travel within Minnesota, including overnight stays.
G.
Ability to work extended, evening and weekend hours as necessary.
H.
Must comply with organizational and departmental policies.
I.
Performs physical/mental demands of the work environment requirements for this position.
J.
Attendance during regularly scheduled work hours, and outside regular hours as necessary.
K.
Effective and respectful communication and interactions with other employees, supervisors, individuals from other organizations, and members of the public.
L.
Must comply with Minnesota State Statute data practices policies and standards relative to non-public data.
Any access to not public data should be strictly limited to accessing the data that are necessary to fulfill the employment responsibility.
While data are being accessed, incumbent should take reasonable measures to ensure the not public data are not accessed by individuals without a work reason.
Once the work reason to access the data is reasonably finished the not public data must be properly stored according to county policies and the Minnesota Statutes.
Minimum Knowledge, Skills, Abilities, Physical Demands and Working Conditions Required Knowledge, Skills and Abilities A.
Knowledge and skill in clerical functions, Microsoft Office Suite, and computer database operation.
B.
Ability to provide optimal customer service skills.
C.
Ability to interpret a variety of instructions furnished in written or oral forms.
D.
Ability to establish and maintain effective working relationships with others.
E.
Ability to communicate effectively, orally and in writing, and have strong positive public relations skills.
F.
Ability to administer operating rules and procedures under management guidance.
G.
Ability to use considerable analytical ability to select evaluate and interpret data; interpretation of guidelines, policies and procedures is required.
H.
Ability to effectively communicate with the department and other departments, outside agencies and public on work requiring cooperation, explanation and persuasion or enforcement of laws, policies, and procedures.
Physical Demands & Working Conditions A.
Work is performed in an office setting.
Headaches, eyestrain, and other related occupational hazards reflect the most common potential for injury.
B.
Work is light duty and sedentary with ability to lift, carry or push up to 10 pounds.
C.
This position is exposed to moderate mental effort and stress.
D.
This position frequently performs work under high attention to detail and deadlines.
Hours of Work A.
Typically, Monday-Friday 8 a.
m.
- 4:
30 p.
m.
with the ability to work extended evening and weekend hours as necessary.
B.
Extended hours must be pre-approved by supervisor.
Equipment Utilized A.
Office equipment and computers.
This document does not create an employment contract, implied or otherwise, other than an at will employment relationship.
The County Board, County Administrator or appropriate Elected Official retains the discretion to add duties or change the duties of this position at any time.
Benton County is an Equal Opportunity Employer.
In compliance with the Americans with Disabilities Act, the County will provide reasonable accommodation to qualified individuals and encourages both prospective and current employees to discuss potential accommodations with the employer.
.
Estimated Salary: $20 to $28 per hour based on qualifications.
There will be more information and directions sent out via e-mail, regarding submitting previous passing Office Skills Test scores and testing date and times that will be made available here at Benton County for those applicants that have NOT yet taken and passed the Office Skills Test, once the job posting has closed.
Those candidates who meet the minimum qualifications should be prepared to attend.
More information will be provided at a later date via e-mail.
Please watch your e-mail.
The Office Skills Testing Session Date is set for THURSDAY, JUNE 22nd at 1 pm.
Please watch your email for more information.
There will also be a REQUIRED Typing Test given to qualifying candidates.
This is in an effort to establish and measure a candidates average typing speed (WPM) and accuracy.
More information will be provided at a later date to qualifying candidates via e-mail.
IN-PERSON INTERVIEWS:
In-Person Interview Dates and Times Are TBD.
Position Summary Performs a variety of professional responsibilities supporting the directives of the Benton County Sheriff's Office in working with federal, state, and county departments/ employees and members of the public.
This position works with sensitive data and confidentiality is required.
Essential Duties and Responsibilities Duties and Responsibilities Essential Functions A.
Maintains files and records, including e-filing.
A.
1.
Responds to requests for reports.
A.
2.
Compiles, transcribes, reads, and enters data into and from the record keeping system.
A.
3.
Prepares case files for deputies, detectives, attorneys, court, and the state.
A.
4.
Prepares in-custody files.
A.
5.
Reviews and corrects suspense records and hot file validation reports.
A.
6.
Processes expungements and seals records.
A.
7.
Purges records in accordance with records retention schedule.
A.
8.
Creates, compiles, and maintains law enforcement training records.
B.
Transcribes reports, interviews, and statements.
C.
Acts as Sheriff's designee for the release of information and records in compliance with Minnesota State Statute data practices laws, policies, and procedures.
D.
Provides technical information to deputies and detectives such as criminal histories, driving records and license checks.
E.
Provides customer service in-person, by phone, mail, fax, or email responding to requests for information and records or referring to appropriate source.
F.
Processes permits to purchase/carry guns.
G.
Classifies crimes and enters into the proper system.
H.
Prepares and maintains statistical data and reports.
I.
Accepts Predatory Offender information, investigates compliance, enters into records management system and forwards to the State.
J.
Accepts and processes warrants, warrant cancellations, and bail monies.
K.
Accepts, processes, and documents a variety of fees and payments.
L.
Processes in-coming and out-going correspondence and deliveries.
M.
Processes month-end Civil Processing reporting.
M.
1.
Balancing fee and bail checkbooks/bank accounts.
M.
2.
Balancing jail, civil process, gun permit and documents monies.
M.
3.
Disperse monies to County Auditor-Treasurer.
N.
Processes Civil Process documents as necessary.
Additional Functions A.
Attends trainings as needed.
B.
Performs other duties as assigned or apparent.
Minimum Qualifications - Training and Experience Required Qualifications Minimum Qualifications A.
High School Degree or equivalent; and B.
Two years relevant work experience; OR C.
Equivalent combination of education/training/experience.
Preferred Qualifications A.
Post-high school education in clerical/administrative support.
Conditions of Employment A.
Must possess a valid driver's license and be able to drive in the state of Minnesota.
B.
Must successfully complete a background check.
This includes psychological, drug, and alcohol.
C.
Must complete and pass pre-employment testing.
D.
Obtain and maintain certifications and licensures.
E.
The ability to travel within your daily work assignment.
F.
Ability to travel within Minnesota, including overnight stays.
G.
Ability to work extended, evening and weekend hours as necessary.
H.
Must comply with organizational and departmental policies.
I.
Performs physical/mental demands of the work environment requirements for this position.
J.
Attendance during regularly scheduled work hours, and outside regular hours as necessary.
K.
Effective and respectful communication and interactions with other employees, supervisors, individuals from other organizations, and members of the public.
L.
Must comply with Minnesota State Statute data practices policies and standards relative to non-public data.
Any access to not public data should be strictly limited to accessing the data that are necessary to fulfill the employment responsibility.
While data are being accessed, incumbent should take reasonable measures to ensure the not public data are not accessed by individuals without a work reason.
Once the work reason to access the data is reasonably finished the not public data must be properly stored according to county policies and the Minnesota Statutes.
Minimum Knowledge, Skills, Abilities, Physical Demands and Working Conditions Required Knowledge, Skills and Abilities A.
Knowledge and skill in clerical functions, Microsoft Office Suite, and computer database operation.
B.
Ability to provide optimal customer service skills.
C.
Ability to interpret a variety of instructions furnished in written or oral forms.
D.
Ability to establish and maintain effective working relationships with others.
E.
Ability to communicate effectively, orally and in writing, and have strong positive public relations skills.
F.
Ability to administer operating rules and procedures under management guidance.
G.
Ability to use considerable analytical ability to select evaluate and interpret data; interpretation of guidelines, policies and procedures is required.
H.
Ability to effectively communicate with the department and other departments, outside agencies and public on work requiring cooperation, explanation and persuasion or enforcement of laws, policies, and procedures.
Physical Demands & Working Conditions A.
Work is performed in an office setting.
Headaches, eyestrain, and other related occupational hazards reflect the most common potential for injury.
B.
Work is light duty and sedentary with ability to lift, carry or push up to 10 pounds.
C.
This position is exposed to moderate mental effort and stress.
D.
This position frequently performs work under high attention to detail and deadlines.
Hours of Work A.
Typically, Monday-Friday 8 a.
m.
- 4:
30 p.
m.
with the ability to work extended evening and weekend hours as necessary.
B.
Extended hours must be pre-approved by supervisor.
Equipment Utilized A.
Office equipment and computers.
This document does not create an employment contract, implied or otherwise, other than an at will employment relationship.
The County Board, County Administrator or appropriate Elected Official retains the discretion to add duties or change the duties of this position at any time.
Benton County is an Equal Opportunity Employer.
In compliance with the Americans with Disabilities Act, the County will provide reasonable accommodation to qualified individuals and encourages both prospective and current employees to discuss potential accommodations with the employer.
.
Estimated Salary: $20 to $28 per hour based on qualifications.
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